Avtrix projects typically range from NZ$500 for a single automation to NZ$150,000+ for a full custom platform. Most first projects — an AI agent, a document-processing system or a live dashboard — land between NZ$5,000 and NZ$35,000 and pay for themselves within months. Every project is scoped end-to-end and quoted as a fixed price before any work starts, with the monthly running cost agreed up front. No hourly billing, no surprises. All figures are indicative and exclude GST.
Typical Project Price Bands
Six ways businesses engage us, with the ranges most projects fall into. Discovery calls are always free.
Quick Automations & Integrations
- One workflow automated end-to-end (e.g. web enquiry → CRM → follow-up)
- Xero, MYOB, CRM or job-system integration via API
- Automated reminders, reports or document generation
- Handover notes and 30 days of support
AI Readiness Assessment & Roadmap
- Workshop with your leadership and front-line team
- Map of your systems, data and manual hand-offs
- Ranked list of automation and AI opportunities with estimated payback
- Fixed-price proposal for the first project, if you want one
AI Agents & Document Processing
- Custom AI agent for enquiries, support, sales qualification or voice
- AI document processing (invoices, forms, POs) posted into Xero or your ERP
- Grounded in your own documents and data, with human hand-off and guardrails
- Staff training, monitoring dashboard and 60 days of support
Data & Business Intelligence
- Live dashboards in Power BI, Looker Studio or a custom web app
- Connection and clean-up of Xero, CRM, job, stock and POS data
- Automated weekly/monthly reporting and alerts
- One source of truth your team opens on a phone
Custom Software & Platforms
- Web applications, customer portals, job-management and CRM/ERP systems
- Built around your process, integrated with the tools you keep
- Delivered in stages with weekly demos — a working slice in weeks
- You own the code; hosting and support agreed separately
Managed AI & Support
- Monitoring, model updates and prompt tuning for live AI agents
- Hosting and AI usage costs passed through at cost
- Named NZ-based contact, not a helpdesk queue
- 24-hour support available where a client needs it
Ranges are typical of Avtrix projects delivered in 2025–2026 and are indicative only; your fixed price is confirmed after a scoping session. All prices in New Zealand dollars and exclude GST.
What Moves a Project Up or Down the Range
Number of systems involved
One system (say, Xero) is quick. Xero + CRM + job management + a legacy database takes longer to connect and test.
Volume and messiness of data
Ten clean templates are easy; a thousand different supplier invoice layouts need more validation rules and testing.
How much judgement the AI needs
Answering hours and prices is simple. Deciding whether a job qualifies, quoting it and booking it needs more guardrails and review steps.
Compliance and security requirements
Health, legal and financial data, or a customer’s security questionnaire, add design and audit work — done properly, once.
How Fixed Pricing Works
Hourly billing rewards slow work and leaves you carrying the risk. Fixed pricing puts it on us.
Free discovery call
30 minutes to understand the problem, the systems involved and what a good result looks like in numbers.
Scoping
A short paid or free scoping exercise (depending on size) that produces a written scope: what’s in, what’s out, and the metric we’ll report against.
Fixed-price proposal
One price, one timeline, the monthly running cost, and what you own at the end. If scope changes, we re-quote before doing the work — never after.
Staged delivery
Milestone payments tied to working software you’ve seen demonstrated. Typically 40% to start, 40% at the main milestone, 20% at go-live.
Worked Examples
Invoice automation — NZ logistics company
800+ supplier invoices a month read, validated and posted to Xero. Cycle time from three days to two hours, 95% less manual effort. Read the case study. Band: AI Agents & Document Processing.
AI support agent — NZ retail group
Retrieval-grounded agent inside Zendesk resolving 78% of queries automatically; response time from 4 hours to 8 minutes; ~NZ$180K a year saved. Read the case study. Band: AI Agents, upper range, plus Managed AI monthly.
Job-management platform — nationwide trades business
Web and mobile platform with Xero integration replacing spreadsheets and WhatsApp; 12 hours a week saved per manager, revenue up 23%. Read the case study. Band: Custom Software & Platforms.
Frequently Asked Questions
Avtrix Software Solutions Limited · 9 Manuka Street, Tauhara, Taupō 3378 · 022 310 0445 · contact@avtrix.co.nz · NZBN 9429050243365 · Fixed-price AI, automation and software for businesses across New Zealand.
Get a Fixed Price for Your Project
Book a free 30-minute discovery call. Tell us the process that is costing you time; we will tell you what it would take to fix it — and what it would cost.